Folder sync that has been popularized by Dropbox is very convenient for consumers. Box, Google Drive and other popular providers have followed suit by launching similar sync services. Due to its popularity among consumers, many employees have brought attention to the service within their business. However, such consumer sync services are NOT optimized for business; as they lack fundamental components that are required for advanced management/user collaboration. As the company gets larger, the simple sync solutions created by these providers become harder and harder to manage.
The problems with consumer folder sync services
The biggest problem of using consumer folder sync service in an enterprise setting arises when you consider the security, network performance and management shortcomings.
Instead, use an Enterprise-class Cloud File Manager, File Server or Folder Sync Service
When we designed DriveHQ’s Cloud IT Service, we focused on enterprise usage demands. Instead of relying on folder sync, we created an extremely robust and efficient FileManager client. FileManager bridges the local and cloud storage, making cloud files just like local files. You can easily drag and drop cloud files and folders, or directly edit cloud files as if they are on your local drives. These all work as easily as folder sync, without the problems mentioned above.
FileManager also includes other enterprise features such as sharing folders to different users, sub-groups or contact groups with different access permissions. Moreover, data can be encrypted using client-side encryption, which delivers the ultimate security and privacy that enterprises need.
For users who truly need folder synchronization, DriveHQ FileManager supports enterprise folder sync, which is far more efficient and secure than consumer folder sync services. In fact, any problem mentioned above has been addressed in our enterprise folder sync. Usability-wise, it adds just one step
Consumer sync service providers (incl. some of the largest cloud storage providers), like to tout how cheap their storage is. In reality, there are a few major issues here:
You don’t need a lot of storage space per user. In fact, business users usually need less storage space than consumers. Most businesses need no more than 5 to 10GB of storage per. Essentially, they offer you lots of cheap storage space that they know you will never use.
Cheap storage is used to hide the high price of their user licenses. With most listing prices at $180/user/year with a few at $50-$100/user/year, their user licenses are 8 to 30 times more expensive than DriveHQ’s.
If your business actually needs a lot of storage space, consumer sync services just do not work, e.g. if you have 1TB of data and 100 employees … for that 1TB of data to be synced to 100 computers, not only will it boggle down your Internet connection, but it will waste about 1TB of storage space on each computer (that is close to 99TB). Not to mention, older computers that don’t have enough free storage space cannot be synced to this folder. In this case, the best solution is to use DriveHQ FileManager or DriveHQ’s Enterprise WebDAV Drive Mapping service.